SUMMARY: The Office Coordinator “OC” is responsible for ensuring that all office tasks and functions operate smoothly at all times. Responsibilities include, but are not limited to, front desk management, answering phones, maintaining office supplies, scheduling interviews, meetings and appointments. The successful applicant will maintain client and vendor relations. The right candidate for this position is goal-oriented and self-motivated. The OC will have the opportunity to partner with the Human Resources department in Headquarters located in Harrisonburg, VA.

ESSENTIAL FUNCTIONS: (Non-Essential Functions are preceded by an *)

• Processes internal and external orders
• Updates Food Safety records and tracks missing data
• Keeps Organic record(s)
• Conducts and participates in Food Safety trainings as needed
• Assists Buyers with any procurement issues
• Welcomes external and internal customers to the office and assists them as needed
• Performs other clerical duties as needed (files, organized supplies, follows up on voicemails etc.)
• Creates, edits and updates spreadsheets
• Takes notes and transcribe into e-mail, document and/or spreadsheet forms
• Sends faxes and prepares them as needed
• Completes administrative assignments assigned by HR department as needed
• Answers phone call
• Takes phone messages
• Manages, sorts and dispenses incoming mail and faxes
• Prepares outgoing mail and packages
• Performs basic bookkeeping duties
• Other duties may be assigned
  

REQUIRED EDUCATION & EXPERIENCE:

• High School diploma
• 1+ Yrs. experience in office administration
• Bilingual English & Spanish
• Intermediate computer knowledge, must be proficient in Microsoft Office
• Experience using office machinery (fax, printer, copier, phone systems etc.)

PREFERRED EDUCATION & EXPERIENCE:

• Associate degree in office administration, management or related field; equivalent training or experience acceptable.
• 2+ Yrs. working in office administration
• Knowledge of Paylocity and Sage 100

ADDITIONAL ELIGIBILITY QUALIFICATIONS:

• Positive attitude
• Strong organizational, analytical and detail-oriented skills
• Excellent Customer Service skills
• Outstanding verbal and written communication skills
• Strong sense of discretion and professionalism, and work ethic
• Teamwork and flexibility to get the job done
• Ability to multi-task
• Ability to plan prioritize independently, in a deadline driven work environment

WORK ENVIRONMENT: Standard office environment

PHYSICAL DEMANDS: Intermittent sitting and standing

TRAVEL: As needed per Supervisor request (Approx. 5 %)

COGNITIVE/SENSORY REQUIREMENTS:

• Ability to observe and identify surroundings
• Ability to comprehend and exchange detailed information
• Ability to concentrate, recognize, remember, reason, and make decisions